MAKE YOUR HOTEL RESERVATIONS NOW!

 

Tournament Housing Service (THS) is excited to bring you Partner Perfect Hotels – great hotel rooms AND a rebate for your program.  Our new program rewards YOU, the customer, for staying in our partner hotels by giving your program back $5.00 for every room night you book!  You can also earn FREE coaches rooms and it's as easy as clicking a button!

 

Click HERE to book your rooms at a partner hotel!

 

All teams coming to PacWest events are required to stay in a partner hotel and book through THS.

 

TEAM EXEMPTIONS - Exemptions will not be granted to teams staying in non-partner hotels for the 2015/2016 season.  Please do not contract with a hotel directly.  If you have any questions or concerns, we are happy to help you find the perfect hotel for your traveling party.  Please contact THS at 1-888-536-8326.

 

INDIVIDUAL EXEMPTIONS – We do allow a few exemptions for individual families in unique situations such as staying with family in area, timeshares, etc.  In order to receive an individual exemption from our partner hotel program, the main team contact who registered the team for the event should email Kelley@varsitygainesville.com.  In order to be considered, exemption forms must be requested, signed and submitted by the main contact person registering the team for the event.

 

Commuters are defined as: Teams and or individual athletes that are traveling to and from the competition both days and are not utilizing a hotel stay at all due to the proximity of their gym location to the competition venue. Any teams and or individual athletes staying in a hotel and not driving back and forth each day are required to stay in a partner hotel in order to be able to compete.

 

We know making housing arrangements for your teams can be challenging.  We have developed a system to accommodate your group's unique booking requirements, making the process easier than ever and an exciting fundraiser for your team!

 

Benefits of the Partner Perfect Hotels Rebate Program:

• $5.00 per room night booked and utilized will be paid back to your team!

• For every 15 nights booked and paid you receive your 16th night FREE (be sure to look in "Show Details" for the hotels that are participating in this program).

• Booking your Hotels is easy.  Simply click HERE and you'll be on your way!

• We have negotiated the best rates at the best hotels; all you have to do is decide which hotel fits your needs!

• You can manage your room block and make changes to your rooming list online.  Your room types are GUARANTEED!

• For those teams that book individually instead of as a group, you can still earn $5.00 per room night back for your team by simply noting your team name at the time of reserving your room.  All individual reservations will still get credited to your organization for the rebate. (Please note – for individuals booking separately there must be at least 5 rooms booked with the same team name to get rebate back for team).

 

Example of how it all works:

If your group books 20 rooms for three nights (60 room nights), $5.00 per room night equals $300 back to your organization.  Additionally, if you stay at a participating hotel offering Free Coaches Rooms, three of those 60 room nights would be complementary to be used as needed by your organization (60/16 = 3).  No rebate will be paid on the comp nights.

 

Questions about Partner Perfect Hotels Rebate Program:

When will we receive our rebate?

THS will issue team rebate checks 30 days after the event.

 

When will we get credit for our comp or coaches rooms?

Immediately, this will always be applied to the designated room specified by your organization and will be subject to your pick-up at the time of check-in.

 

What if we always set up our blocks through a travel agent and they rely on a commission?

We can work with them.  Simply call THS Reservations Department at 888-536-8326.  We are not able to give team rebate and travel agent commission.  The team will need to choose to whom the rebate will go: the team or the travel agent.

 

Why has PacWest gone with this new program?
Quite simply, it has become the only way that we can continue to get the desirable hotels, in the exciting cities, with the premium competition venues on the dates you want!  Hotels request that we do this so they can fill their properties.  The Convention and Visitor's Bureaus love Partner Perfect Hotels because they can get an accurate reporting on what impact our event had on their city which in turn gets relayed to the facilities – so that we can get the space we need to run a good event on the dates you want!  By staying in our partner properties you are patronizing the hotels who TRULY value your business and who have jumped in and said they want to work with us to host a great event in this city!  When we all work together EVERYONE WINS!